TERMS AND CONDITIONS

APPLICATION DEADLINE: Applications must be received in our office no later than thirty days prior to departure.

GROUP DEPOSIT: A non-refundable group deposit is required to reserve a space in a Box 5 Events Festival or Tour. This group deposit is applied to your total trip cost.

PRICING: Pricing may change if deposit & signed agreement are not received by date shown.

  • Airfare & busing costs may change until final itinerary is completed and airline seats are purchased and each bus is secured.

PAYMENT SCHEDULE: Please refer to the lower left-hand corner of the Proposal Agreement Form for the Payment Schedule.

FINAL PAYMENT: Final balance of the trip cost is due no later than 30 days prior to departure. A 5% penalty is assessed for any outstanding balance.

CANCELLATION POLICY: Tour cancellation must be made in writing to Box 5 Events.

  • Cancellation before 45 days prior to departure - This results in loss of the group deposit plus any fees levied by hotels, transportation companies, and other retailers and vendors.

  • Within 45 days prior to departure - There is a $50 per person cancellation fee plus any fees levied by hotels, transportation companies, and other retailers and vendors.

  • Within 30 days prior to departure - There is a $100 per person cancellation fee plus any fees levied by hotels, transportation companies, and other retailers and vendors.

  • Within 15 days prior to departure - No refund will be given.

  • If Box 5 cancels any program you will receive a full refund including the group deposit.

 LIABILITY AND RESPONSIBILITY

Box 5 Events gives notice that all arrangements for transportation or conveyance or for hotel accommodations and all tickets and coupons issued by them, are made by them as agents upon the express condition that they shall not be liable for any injury, damage, loss, accident, delay or irregularities which may be occasioned either by reason of defect in any vehicle, or through the acts of default of any company or person engaged in conveying the passenger, or in carrying out the arrangements of the tour{s), or otherwise in connection therewith, or any hotel proprietor or servant.

Box 5 Events accepts no responsibility for losses or additional expenses due to delays or changes in bus, train, steamer, or other services, sickness, weather, strikes, war, quarantine or other causes, or act of God. I agree to release Box 5 Events, its agents and employees from all claims arising out of such events, acts or omissions.

I understand that Box 5 Events has offered these tour and itineraries based on fares and prices at the time of offering, and grant Box 5 Events the right to change, add or withdraw any tour announced in its publications or group proposals and to make alterations in the itineraries and program costs as may be found necessary due to change in transportation costs, exchange rates, lack of participation or program costs. All fares are based on present value of foreign currencies and in current tariffs and are subject to confirmation and/or adjustment when payment for the tour is made. I understand that such changes in the program, including increases in program prices, are not grounds for withdrawal with full refund, except as noted in stated cancellation policy.

I agree that Box 5 Events may take whatever action it deems necessary in regard to my health and well-being. This includes ordering medical treatment and transportation at my own expense, including transportation back to my home for medical reasons.

I understand that Box 5 Events reserves the right to impose any rules or standards that it announces to its participants. Failure to comply with said standards and rules could mean immediate termination of my participation in the program. Costs due to termination are at my own expense and unused portions of my program may not be refundable. It is also agreed upon that any use of alcohol by minors or the use of illegal drugs is grounds for rejection from the tour program. Box 5 Events is not responsible for my well-being while not with the group. The right is also reserved to decline to accept or to retain any person as a member of any party at any time.

Any statements made by participants or photographs taken of participants while on tour may be used by Box 5 Events in any future publicity materials or promotional publications.

I understand that Box 5 Events, its agents and employees are not responsible for any financial liability or obligation which I may incur, or injury or damage to the person or property of others which I cause or contribute to while on a Box 5 Events program.